Parents are often forced to choose between expensive childcare or relying on friends and family to look after their children while at work during school holidays. Childminders can get ill, go on holiday, or simply be unreliable, and funds may only stretch so far to cover childcare during the school holidays. So, what are the options?
What the law says
Time off for dependants
Whilst the law provides a reasonable amount of unpaid time off to take ‘necessary’ action, it only applies to dealing with particular situations affecting employees’ dependents (dependents being a spouse, civil partner, cohabitee, child or parent) (Employment Rights Act 1996). However, this only applies when an unexpected or sudden event involves a dependent and does not apply to planned time off to care for dependents.
Parental Leave
Parental leave is available to some working parents (Maternity and Parental Leave etc. Regulations 1999). Any leave taken is unpaid, and the employee must have been employed continuously for at least one year. The right applies to each child:
- an employee with one qualifying child may normally take up to 18 weeks of leave;
- an employee with two children would be entitled to 36 weeks of leave in total.
The option of taking parental leave may not always be feasible. You may not qualify. You may not want to step away from your job. Or, simply, you cannot afford to take parental leave.
Flexible working
Any employee (not just those with dependants) with at least 26 weeks of continuous employment can make a request for flexible working for any reason (Employment Rights Act 1996 and Flexible Working Regulations 2014). This can include covering childcare. An eligible employee may request a change to their working hours, the times they work and/or a change to their workplace.
Plan ahead. Under the statutory scheme, employers can take up to three months to consider a flexible working request and may refuse it for a legitimate business reason. Only one request can be made in any 12-month period. There is nothing to prevent an employee from making other informal requests. However, an employer will not be obliged to deal with them under the statutory scheme.
Bring your child to work?
Fundamentally, it’s down to your employer. If you work on a factory line or in a hospital, it is unlikely that you will be able to bring your child to work, but some spaces may be more suitable, such as offices. The ultimate decision rests with your employer.
If you can bring your child to work, it is critical that both employee and employer are aware of the risks involved:
- Children may not be able to read workplace warning signs and signals.
They must, therefore, always be supervised to avoid any incidents. - Noise and disturbance to other colleagues.
In an open-plan office, the presence of children may disturb other team members. Consider whether a separate area or meeting room could be used instead. - Ordinary equipment may become dangerous.
A photocopier or filing cabinet may seem a perfectly innocent item to an adult, but pulling or pushing in the wrong place can cause injury to a child. Tampering with electrical connections may also put children at risk. - Fire safety
Has the safe passage of children been factored into your fire risk assessment, along with the extra hazards they bring?
To negate these risks, employers should consider putting in place the following:
- Uniform rules for all staff
It is unfair to allow one person to bring their children in but not another. - Health and safety revisions
The workplace must be comprehensively risk assessed with the safety of both children and staff in mind, including fire risk checklists and evacuation plans. - Limitations
Is there an upper limit to the age of children allowed? Is there a limit to the number of days permitted? Are there specific hours or days to avoid? - Notification
Employers must set up a full procedure that allows workers to request permission for their children to come into work and timely notifications for when it may or may not be appropriate. - Facilities
Will children stay in a meeting room or other separate area most of the day? Which bathrooms and kitchens will they use?
Other options
The idea of a creche in the workplace is not new. In fact, as long ago as 2003, Goldman Sachs brought London’s first on-site creche to the workplace. It offers its employees with children 20 free creche days per year, followed by paid use, allowing them to maintain a better work/life balance without having to leave the office.
Offering such facilities is usually expected to create an initial drop in productivity, but the opposite is the case. The ability to leave your child somewhere close by and safe while you get on with your working day transitions into increased staff loyalty and retention, both of which dramatically improve productivity levels overall. Running an on-site creche is far from cheap, meaning only a few large companies (Google, Addison Lee and BookingGo, for example) can explore this option easily.
If you need advice on whether you can bring your children to work during the school holidays, or if you’re an employer and are looking for advice on the matter, contact employment lawyer Karen Cole today.
Note: This article is not legal advice; it provides information of general interest about current legal issues.